Add Access Group Wizard

task:  Adding or creating a new access group with authorized doors and assigned time schedules.

 

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About Access Groups

Open the Add Group Wizard

Add a New Access Group

 

See Related Topics

Add Card      Add Cardholder       Cardholder Look-up          Add Schedule       Edit Access Groups       Other Features 

 

 

About the Access Group Wizard

The Add Access Group Wizard allows the user to choose the doors and time schedule that controls access cards. 

  • Proceed with Add Access Group Wizard (this topic) to add an access group to the system.
  • To learn more about how access groups work, see Editing Access Groups.

 

PREREQUISITES & NOTES

  • The Time Schedules you need to assign must be created before you add the Access Group.

 

IMPORTANT - AVOID CREATING OVERLAPPING OR CONFLICTING ACCESS PRIVILEGES: more ...Closed  This happens when two or more access groups (on the same card) contain the same door but used a different schedules. The access control system will automatically grant/deny access to the earliest time schedule that authorizes - which might be different than you intended. In this way you could grant access to a door at a different time that you intended because the door belongs to multiple access groups.
This is known as overlapping access privileges. For example: If access group 1 is inactive at 6am, but access group 2 is active at 6am, the card will be granted access. Also if a door is unauthorized in access group 1, but authorized in access group 2, the system will grant access. the system will grant access ... Closed Be aware that the system will grant access to any authorized door if any access group on the card has an active schedule when the card is presented to a reader. Conversely, be mindful of only partially removing access by removing only one of the overlapping access groups. The system will still grant access for the remaining groups. It may be undesirable to allow overlapping access permissions on a card. Consider creating a new access group with the specific access the cardholder needs.  

IMPORTANT - ABOUT UPDATING PANELS: Online panels should be updated when the access group is saved (or deleted from the system). offline panels ...Closed continue using the known access rules until the panels are brought back online and loaded with the new changes. After the data is loaded to the panels, all changes are effective for associated cards.  

 

 

 

OPEN THE WIZARD

To open the Access Group Wizard ...

  1. Go to the Dashboard screen and click the Add Access Group tile, under the Wizard section.
  2. Or open the Access Group screen from the left side Menu, and click Add New button to launch wizard.

 

Click on thumbnails to open and close them.

× Access Group menu icon

× LaunchPoint Dashboard (thumbnail)

× Access Group Wizard screen

 

 

 

ADDING AN ACCESS GROUP

This section describes adding a new access group using the Access Group Wizard. If your access group already exists, use the Access Group Editor.

 

See Related Topics

 Look-up a Cardholder        Access Group Editor        Time Schedule Wizard        Other Wizards        Other Features 

 

STEPS

 

To open the Access Group Wizard ...

  1. Go to the Dashboard screen and click the Add Access Group tile, under the Wizard section.
  2. Or open the Access Group screen from the left side Menu, and click Add New button to launch wizard.

Click on thumbnails to open and close them.

× Access Group menu icon

× LaunchPoint Dashboard (thumbnail)

× Access Group Wizard screen

 

  1. Open the Access Group Wizard by clicking on Add Access Group Tile.

  2. Select a Loop/Cluster that you want to add an Access Group to.

  3. Enter an Access Group name - (mandatory) create a name that is logical.

  4. Click the Additional Fields checkbox- shows/hides additional fields.

    • When checked, the additional fields show.

    • When unchecked, the additional fields are hidden.

  5. Access Group Number - system assigned number - is assigned when user enters the name.

  6. Set the Crisis Mode Access Group- this affects how all the doors on the Loop behave during crisis mode.

  7. Set the Activation Date/Time - sets a future activation date for the access group.

    Note: The card will not work in the system until the date elapses. All associated cards are impacted.

  8. Set the Expiration Date/Time - sets a future expiration date for the access group.

    Note: It will not work in the system after the date elapses. Associated cards are likewise impacted.

  9. Notes, Comments, and Service Comments fields - enter information at user discretion.

  10. Extended Group checkbox - set this only if you want an extended access group.

    • When checked, the access group is treated as an extended group.

    • When unchecked, the access group is treated or behaves as a normal group.

  11. Access Group Disabled checkbox - typically this is only used to disable an access group without deleting it.

    • When checked, the access group will not work in the system (or will stop working).

    • When unchecked, the access group will work in the system.

  12. Click the NEXT  button to advance the wizard screen.

  13. Choose (click) a door in the Unauthorized List that you want to assign.

  14. Click the Edit Schedule link in the Action column.

    Result: This unlocks the 'Time Schedule' column so you can choose a schedule to assign to the selected door.

  15. Select a Time Schedule for the Reader/Door.

    PREREQUISITE: The desired Schedule must already exist - See the Add Schedules Wizard  if you need to create a schedule.

  16. Click SAVE in the Action column to link the schedule to the door/reader.

    Result: This will move the door into the Authorized Readers List and link it to the chosen schedule.

    NOTE: This access group will only grant valid access to the "authorized" doors only during "active" (green) time periods** of the linked schedule.

    NOTE:  Cards never have access to unauthorized doors**. And cards do not have access to authorized doors during "inactive" (gray) time periods**.

    *IMPORTANT - OVERLAPPING ACCESS RULES *: Remember if any doors in this group are also members of another access group and both groups are assigned to the same card, then the system will grant access to the overlapping doors during the active times of either schedule. Meaning if one group starts active access at 8 am and the other group gives access at 6am - the card will have access starting at 6am because of the "overlapping schedules".

  17. Repeat the steps above for each Door/Reader until you are satisfied with your choices.

    Result: Doors that do not have a schedule will remain in the unauthorized list.

  18. Click  FINISH  button to save the Access Group.

    The browser may prompt you to confirm leaving the screen - say OKAY.

  19. LaunchPoint will return you to the Access Group Editor screen where you can preview your new Access Group.
  20. Note Clicking the  Add New  button lets you start another access group.

MODIFYING OR DELETING AN ACCESS GROUP

If you need to modify or delete an access group, use the Access Group Editor.

 

 

 

See Related Topics

Add Card      Add Cardholder       Cardholder Look-up          Add Schedule       Edit Access Groups       Other Features